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OK Tourism - FAM 1

We are looking forward to hosting our Oklahoma Indian Missionary Conference (OIMC) Immersion, October 24-28, 2021.  The experience provides history, context, and unique perspectives on Native peoples in The Oklahoma Indian Missionary Conference and our involvement with The United Methodist Church.  In addition, our Native communities proudly share our traditions and culture throughout the event.

We concentrate the immersion experience on tribal areas which are within a two-and-a-half-hour radius of Oklahoma City. We will stay at the Best Western Plus Saddleback Inn and Conference Center, 4300 SW 3rd in Oklahoma City, OK. The hotel has recently renovated their lobby and dining area and it looks great.

We will begin on Sunday afternoon with an orientation to OIMC. We will meet at the host hotel the first day.  We are very excited that First American Museum (FAM) will be open this fall! We will spend one entire day at FAM on Monday.

oimc6 (1 of 1)We will visit the Washita “massacre” Battlefield Site at Cheyenne, Oklahoma on Tuesday. This is the place where General George Armstrong Custer massacred 30-60 Cheyenne, mostly women and children. This event happened a few years after the massacre at Sand Creek. It has a wonderful cultural center and a guided walk through the area where the massacre took place, which is about 1.5 miles. We will visit the Clinton Indian Church and Community Center to visit with Dr. Henrietta Mann, Cheyenne Prayer woman, about the massacre site.

We will go to Ponca City on Wednesday to visit the Standing Bear Park, which includes a 22-foot bronze statue of the Ponca leader.  We will learn about Standing Bear’s role in determining the “humanity” of his people and Native peoples. We will have lunch at the church and we will also hear from tribal leaders regarding current issues among the tribe. We will do our debriefing session and closing worship on Thursday.

We will have a chartered bus for the event. The hotel cost includes breakfast. There is a block of rooms reserved at the hotel and you will need to call in your own reservation. The number to the hotel is 405-947-7000.  The rate is $89.99 for a single and $94.99 for double occupancy. Ask for the “OIMC Immersion event.”  The deadline to reserve rooms at this rate is September 30, 2021.IMG_9926

The hotel is about three miles from the airport and they have a shuttle service. There will be several opportunities to purchase native arts and crafts at the FAM and other sites that we visit.

The registration information is included. The cost for the event is $275.00 per person which will cover all of the meals and entry fees for sites that we visit.  If the cost The is prohibitive for any, please contact me and we can work this out. The cost of the hotel is separate from the fee. Please contact me at 405-632-2006 or via email at Dwilson@oimc.org for more information. The mailing address for the office is Oklahoma Indian Missionary Conference, 602 SW 35th Street, OKC OK 73109.

We have had a wide variety of participants including both lay and clergy, women and men, volunteers, and United Methodists who just have a heart for Native ministries. We will be glad to provide a certificate for CEU’s if needed.  Everyone is welcome.  Please help us spread the word!

Grace and Peace,
Rev. David Wilson
Asst. to the Bishop
Oklahoma Indian Missionary Conference
The United Methodist Church

If you are interested in bringing your group to an OIMC Workcamp, please fill out this WORKCAMP APPLICATION online or print and fax/mail it to the OIMC office. Estimate as closely as possible the number of people you expect to participate on the work team. We have many needs in the spring and fall, as well as in the summer. The months of June, July and August are the most popular times and available projects fill up fast.

OIMC Workcamp Application

  • All correspondence will go to workcamp leader unless otherwise noted.
  • Provide 1st, 2nd, and 3rd choices:
  • Provide 1st, 2nd, and 3rd choices:

Download the OIMC_Volunteer_Application 2021

Volunteer-In-Mission Opportunities
Rev. Donna Pewo
602 SW 35th
Oklahoma City, OK 73109
Office: 405-632-2006
FAX: (405) 632-0209


Leader Reference Form 2021-2024

  • The above-named individual has applied to work with children and/or youth within our conference. Please honestly complete this form as it relates to this person and his/her characteristics and qualifications to work in such settings.

    How long have you known the applicant?
    Please enter a number from 0 to 50.
  • In what capacity?
  • Please rate this individual in the following areas:

    Personal Habits
  • Moral Character
  • Compassion
  • Responsibility
  • Emotional Stability
  • Christian Maturity
  • Openness to Critique
  • Teamwork Ability
  • Health
  • Comments or Explanations



Application for leaders, workers, and volunteers at OIMC Conference, District, Region and Local Church programs, activities and events for children and youth.


  • The Applicant will complete and submit the Application Information Form (AIF), including the Statement of Disclosure, to the conference office via the online form or print and mailing to:

Oklahoma Indian Missionary Conference
602 Southwest 35th
Oklahoma City, OK 73109

  • The Applicant will send one Leader Reference Form to each of the three references listed on his/her AIF. The Leader Reference Form can be submitted online directly to the OIMC office or by mail. To maintain confidentiality,  a legal size, stamped envelope with the above address should be included with each form for ease of return.  PLEASE DO NOT HAVE YOUR REFERENCES RETURN THE FORM TO YOU OR YOUR PASTOR.
  • The Applicant will be notified by the Conference office as to his/her acceptance as a leader.  Completing this application procedure does not guarantee any applicant of a place on an event staff but does put you on a list for consideration.  Final decisions concerning staffing rest with the Conference office.
  • The full Leader Application Process must be renewed every two years.
  • The Applicant is to read the Oklahoma Indian Missionary Conference Procedures and Safety Standards for Children and Youth Programs Phase II, go over with their pastor (clergy or lay missioner) and if there is no pastor their District Superintendent, sign the statement page and return the statement page with their application to the conference office.
  • If spouse is the pastor, reference to be completed by lay leader, D.S., or Conference Staff.


 To maintain confidentiality of your information and assure prompt and efficient processing, it is essential that all forms be returned directly to the conference office.

The Oklahoma Indian Missionary Conference values the children and youth who attend all programs, activities and events of the conference on all levels.  It is our intent to protect and nurture these young persons.  Therefore, we ask that everyone who provides direct supervision and/or leadership with children and/or youth to fully complete this form and return it to the conference office.

Leader Application Form 2021-2024

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  • Provide two references of persons who have first-hand awareness of your work with children or youth and who can attest to your character (teachers, employers, classmates, co-workers, community/church leaders, etc.). The third reference must be your local church pastor (clergy or lay missioner) (or if you do not have a pastor lay leader), a conference staff person, district superintendent or a program staff person who has supervised you in your work with children/youth. If spouse is the pastor, reference to be completed by lay leader, D.S., or Conference Staff.
  • Please answer the following questions. Attach an explanation of any “yes” answers.

    1. Have you ever been convicted of any crime against children or other persons?
  • 2. Has your driver’s license ever been revoked or suspended?
  • 3. Has a board that licenses businesses or professions ever licensed you?
  • If yes, what board or agency?
  • If yes, has this license ever been revoked or suspended?
  • 4. Have you ever habitually abused alcohol or any controlled substances?
  • 5. Have you ever been convicted of and/or plead guilty to a violent crime?
  • 6. Have you ever been convicted of a non-violent crime?
  • Explain any “yes” answers.
  • I understand that a background inquiry will be made to the Oklahoma State Bureau of Investigation and/or the Oklahoma Department of Human Services and/or equivalent agencies in other states or on the federal level as deemed appropriate. I certify the information I have provided is true and correct. If the answers given are not found to be true, I understand it may be cause for the rejection of my application.
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A.  Definitions and Procedures Applying to Adults Working with Children & Youth
  1. Adults directly supervising or leading children and/or youth are here referred to as “c/y worker”.  As per Phase I of this policy, it is required that all c/y workers be screened and approved as adult volunteers.
  2.  Additional screened and approved adult volunteers may be used in a variety of ways within the children and youth program, including:  security, cooks & kitchen staff, teachers, drivers, clean-up, etc.
  3. “Deans” provide overall administrative and ministerial supervision of an event.  Deans are responsible for insuring that the Procedures and Safety Standards for Children and Youth Programs (this document, abbreviated throughout as “Procedures”) are followed during an event.  It is assumed that conference, regional, or district coordinators for children and youth will typically serve as deans for events.  However, another individual may be designated by the coordinator(s) to serve as dean for any particular event if they are an approved adult volunteer and have been properly prepared by the coordinator(s).  A Dean must be at least 25 years old.
  4. The Dean of any event has the authority to act on behalf of OIMC in making decisions that enforce the Procedures stated herein, including the decision to cancel an event if c/y worker to participant ratio falls below that required within this document.
  1. “Camp,” “campground” or “event site” does not exclusively apply to a United Methodist facility. These guidelines, therefore, are in effect for any local church, region, district, or Conference-level children or youth activity wherever that activity might take place, including locations for field trips (movie theaters, skating rinks, swimming pools, cultural events, etc.).
  1. The possession or use of tobacco products in any form by c/y workers and all other approved adult volunteers is prohibited at all children and youth activities. This prohibition applies to all hours that the event/activity is in session and includes the leader’s free time.
  1. Adult volunteers are prohibited from bringing to or using at an event any of the following:
  • fireworks,
  • firearms (loaded or unloaded; whether in the trunk of the car or any other so-called secure place),
  • knives (of any length) except when used under adult supervision as a part of a youth or children’s event,
  • other weapons,
  • alcoholic beverages,
  • illicit drugs
  1. Every person serving as a c/y worker is to be 23 years of age or older and at least five years older than the oldest in the age group with which they are working.
  2. Deans shall provide a written report of any incidents of concern involving any c/y worker or adult volunteers.  (For example:  the breaking of these policies; doing any act that puts a child or youth at risk; acting inappropriately or as a bad example for the children/youth under their care, etc).  These reports will become part of the official file kept on each volunteer and could lead to the withdrawal of approved status as a volunteer.  Reports shall be provided to the Director of Interpretation and Programs/Connectional Ministries within two weeks of the incident and shall be kept confidential.

B. C/Y Worker/Participant Ratios & Age-Related Policies

  1. These minimum adult to children and youth ratios must be reflected in both the “small group experience as well as in the overall event.  Staff employed at a campground or facility where an event is taking place cannot be counted as c/y workers.
  • Entering or in grades 1 to 2                               1 leader to 4 children
  • Entering or in grades 3 to 5 (or 6)                     1 leader to 5 children
  • Entering or in grades 6 to 8 (or 9)                     1 leader to 5 youth
  • Entering or in grades 9 to 12                             1 leader to 5 youth

Children under the age of 6 years must be accompanied by a parent or guardian who takes complete responsibility for their child(ren) during the entirety of the event.  C/Y workers bringing their own children under age 6 years cannot be counted as workers for the worker/participant ratio.

  1. For children or youth with special physical, medical or behavioral needs, the following ratios should be used (leaders must be 22 or older):
  • Needing constant and individual assistance or supervision — 1 leader to 1 child/youth
  • Needing close, but not constant, assistance or supervision — 1 leader to 2 children/youth
  • Needing occasional assistance — 1 leader to 4 children/youth
  • Needing minimal assistance — 1 leader to 5 children/youth
  1. Local churches shall provide 1 approved c/y worker for every 5 (or portion thereof) youth attending children and youth events. Should the local church not be able to provide a sufficient number of c/y workers for the amount of children/youth from their church, the local church children/youth coordinator must contact the Dean of the event at least 24 hours before the event.  The Dean will determine whether sufficient additional c/y workers will be available to assist with supervision.
  1. Age-level groupings in small groups are strongly recommended at each event, particularly for younger and older elementary children.
  1. Children and youth events shall be restricted to one of the following age groups:

<elementary>     <junior high or middle school>     <senior high>

  1. For children’s events, youth (age 12 and over) shall not be allowed to be present. Example: Workers are not allowed to bring youth aged children with them.
  1. For youth events, only fully participating youth ages 12-19 or high school senior shall be permitted to attend. (No casual observers, youth dropping-in & out, etc)

 C. Supervisory Guidelines for Events

  1. For lock-ins, camps, or motel arrangements it is recommended that youth/children be assigned to rooms and adults be assigned to separate rooms. Adult rooms are to be situated between two youth/children’s rooms.
  1. Children and youth must always have 24-hour supervision, including at least one adult volunteer per building used who provides security to camp during sleeping hours.
  1. When transportation is provided to participants as part of any children or youth event, drivers must be approved adult volunteers with valid Oklahoma drivers’ license. When any female participants are present in a vehicle, a female c/y worker must be present either as driver or passenger.  Seatbelts must be provided for every participant and adult in a vehicle.  Evidence of insurance for vehicles transporting participants must be provided to the event dean.
  1. When swimming is included as part of the event, deans must either: use facilities that have certified lifeguards on duty, or have among their adult workers at least one certified lifeguard for every 20 persons swimming.
  1. For lock-ins that last 24 hours or less, participants shall not take showers during the event. For camps that last more than one night, participants will be supervised during shower-time by c/y workers of the same sex.
  1. Event deans have the authority to require any adult volunteer to leave the event site, or child/youth participant be removed from the event site if the safety of self/others and/or security of the event is at risk.
  2. Children/youth become the responsibility of the c/y workers at the event site when it is determined by the event dean that all required registration forms have been signed by parent/guardian.

D. Applicability of these Policies to Entities outside OIMC

  1. When involved in any OIMC local church, region, district, conference, ecumenical, interfaith or multi-conference children or youth event, adult leaders drawn from outside the conference or from other faiths and denominations shall be screened.Screening through other agencies will be acceptable if the screening procedure approximates the OIMC process in the opinion of region, district and conference children and youth coordinators, and the Director of Connectional Ministries.  In lieu of non-existent or sub-standard screening procedures, the OIMC policy shall be followed.VIM teams wishing to conduct VBS or other events for children and youth while working on building projects within OIMC must receive prior approval from the region’s children or youth coordinator, and the Director of Connectional Ministries. The VIM team must submit a copy of their policies early enough for review by OIMC (a minimum of two months prior to their arrival date).

E. Guidelines for Leadership Acceptance

  1. Applicant must be a confirmed active member of an OIMC church (or a church in communion with the United Methodist Church) for at least two years and have exhibited positive Christian values and uphold the moral teachings of the church. (Confirmed meaning they have taken the vows of the church and are a full member recorded on the church membership roll.)
  1. If an applicant has ever been convicted of and/or plead guilty to a violent crime, that person will not be considered as a c/y worker within the OIMC.
  1. If an applicant has been convicted of a non-violent crime and has completed all probationary requirements and has had no other offenses within the past ten (10) years, they will be assigned an approved adult volunteer to mentor them for two years. Upon the completion of these two years the applicant will then be considered for full-fledged Approved Adult Volunteer status.


I have read and went over with my pastor/District Superintendent the Oklahoma Indian Missionary Conference Procedures and Safety Standards for Children and Youth Programs Phase II and will abide by these standards for the safety of our children/youth.

Procedures and Safety Standards for Children and Youth Programs - Phase II

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Download Procedures and Safety Standards for Children and Youth Programs Phase II